Office Assistant

Общие сведения Office Assistant Department: Dean of Research Office Reports to: Dean of Research Location: Bishkek Deadline: 24 August 2026 Purpose of the Role The Office Assistant will provide high-quality administrative and operational support to the Dean of Research Office, with a primary focus on assisting the Manager of COMMON and BRIDGE Initiatives in coordinating research-related activities, documentation, communications, logistics, and office processes. The role is intended to ensure the efficient implementation of interdisciplinary research initiatives and the effective day-to-day functioning of the office. Scope of work The Office Assistant will support the planning, coordination, and administration of research initiatives managed by the Dean of Research Office. This includes assisting with documentation, scheduling, communications, filing, procurement processes, event and meeting logistics, and maintaining efficient office systems. The postholder will also help track and organize information related to staff-led projects, student engagement, and cross-school coordination. Why Join UCA? Impactful Teaching and Research: Contribute to an academic institution that is dedicated to fostering innovation and development in Central Asia and beyond. Collaboration and Growth: Be part of a diverse, interdisciplinary academic environment, with opportunities for collaboration and research across multiple fields of societal relevance. Regional Leadership: Lead the development of innovative solutions to regional challenges in climate adaptation, sustainable development, technology, data science, and digital policy. Support for Female Scholars: UCA is deeply committed to supporting all scholars in all fields, providing opportunities to further advance gender equity in academia. Требования Required Qualifications and Experience Education Bachelor's degree or diploma in Business Administration, Management, Office Administration, Education Administration, or a related field. Additional training in office management, coordination, or administration is an asset. Experience 1 year of relevant experience in office administration, programme support, academic administration, or project coordination is an asset. Experience in a university, research, NGO, or development setting is an advantage. Experience with event or meeting coordination and document management is desirable. Skills and Competencies Strong organizational and administrative skills. Excellent attention to detail and ability to maintain accurate records. Ability to prioritize tasks and manage multiple responsibilities efficiently. Strong interpersonal and communication skills, with the ability to work with academic staff, students, and administrators. Professional discretion and ability to handle confidential information. Good problem-solving skills and a proactive approach to support. Ability to work independently and collaboratively within a team. Good command of Microsoft Office applications, especially Word, Excel, Outlook, and PowerPoint. Ability to prepare clear written communication and maintain structured filing systems. Language Requirements Excellent written and spoken English. Knowledge of Russian and/or Kyrgyz is an asset. Performance Indicators Timeliness and quality of administrative support provided. Accuracy and organization of records, files, and documentation. Effectiveness in supporting meetings, events, and coordination processes. Responsiveness to the needs of the Manager of COMMON and BREIDGE Initiatives and the Dean of Research Office. Professional communication and effective liaison with faculty, staff, and students. Ability to manage priorities and meet deadlines consistently. Compliance with institutional procedures and confidentiality requirements Working conditions The position is based in the Dean of Research Office at UCA. The role is primarily office-based and involves routine administrative and logistical responsibilities. Обязанности Main Duties